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Healthcare Scheduling Drives Better Patient Experiences With Up-Care and Cross-Care

Updated: 4 days ago

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In today's complex healthcare environment, the role of the scheduling team extends far beyond simply arranging appointments. As healthcare systems strive to offer more holistic and patient-centered care, cross-care and up-care have become essential in ensuring patients receive comprehensive, proactive support. For call center managers, understanding and guiding your team to effectively implement these practices can significantly impact a patient's overall healthcare journey.

Healthcare scheduling is more important than ever due to several evolving trends and challenges in the healthcare industry.  Download "Healthcare Scheduling Best Practices" to explore these trends/challenges and learn about 7 best practice approaches to improving your patient's experience in the call center.

What is Cross-Care?

Cross-care refers to the coordinated efforts of multiple healthcare providers working together to deliver seamless, comprehensive care to a patient. In a system where various specialists treat different aspects of a patient's health, alignment and coordination among these providers are key to achieving optimal outcomes. For instance, consider a patient with diabetes. This patient may need to see an endocrinologist to manage their blood sugar levels, a dietitian to provide nutritional guidance, a podiatrist to monitor foot health, and a primary care physician to oversee their general health. Each provider plays a critical role, but without effective coordination—without cross-care—the patient may experience care gaps, redundant tests, or conflicting advice.


Another example of cross-care is in cancer treatment. A patient undergoing chemotherapy may require support from an oncologist, a radiation therapist, a nutritionist, and a mental health counselor. Coordinating these appointments and ensuring alignment in treatment plans can help patients avoid issues like conflicting medications or unplanned treatment delays.


As a call center manager, you play a pivotal role in guiding your scheduling team to facilitate this coordination. They're not just setting up appointments but ensuring that each specialist involved in a patient's care is aware of the overall treatment plan. By equipping your team with the tools and protocols to support cross-care, you're improving the patient experience and contributing to the quality and effectiveness of the care they receive.


The Importance of Up-Care

Up-care, on the other hand, is centered on proactive health management. It involves addressing potential health issues before they become serious, often by focusing on preventive measures and addressing social determinants of health. The goal of up-care is to keep patients healthy by anticipating their needs and offering timely interventions.


For example, during a routine call, your team might see that a patient is due for their annual wellness check-up. Instead of waiting for the patient to request it, they proactively recommend scheduling the appointment. Or, as flu season approaches, they might suggest that a patient book their flu vaccine. These seemingly small actions can significantly impact a patient's health, helping prevent more serious conditions in the future.


Another example could involve patients at risk for cardiovascular disease, where up-care means offering routine checks like blood pressure or cholesterol screenings. Proactively scheduling these appointments allows for early intervention, which can be lifesaving. By supporting your team in recognizing these opportunities for up-care, you're helping reduce potential complications and hospital visits, improving patient satisfaction and resource use.


Up-care also involves addressing broader health factors like diet, exercise habits, and mental health. For instance, if a patient with a chronic condition like diabetes has not seen a nutritionist, your team might suggest a referral. This proactive approach ensures patients receive comprehensive care that addresses their immediate and long-term health needs.

Do you need support introducing Cross-Care and Up-Care to your Scheduling team? Get in touch now to preview our 15 minute e-learning module -- part of a suite of skill-based e-learning design specifically for Healthcare Scheduling agents.

Why Cross-Care and Up-Care Matters

The benefits of cross-care and up-care are clear: they help ensure that patients receive comprehensive, well-coordinated care that addresses all aspects of their health. This holistic approach can lead to better outcomes, higher patient satisfaction, and more efficient use of healthcare resources.


A patient managing a chronic condition like asthma, for example, benefits from cross-care by having a team of specialists—such as a pulmonologist, allergist, and primary care physician—collaborating on their treatment. Each specialist brings unique insights, and coordinated care prevents overlooked symptoms and conflicting treatments. Cross-care creates a cohesive experience, ensuring that all aspects of the patient's condition are addressed effectively.


Up-care for this same patient could include proactive measures like scheduling an annual lung function test or recommending vaccinations to prevent complications. This preventive approach not only keeps patients healthier but also minimizes costly and distressing emergency visits.

 

For patients, the difference is profound. A well-coordinated cross-care experience gives them confidence in their treatment plan and reduces the confusion and frustration of navigating multiple providers. Up-care, meanwhile, empowers patients by keeping them engaged in their health. When your team recommends preventive services or addresses potential health issues early, patients feel proactive in their care, ultimately improving their quality of life.


The Role of Healthcare Scheduling Agents in Cross-Care and Up-Care

As a call center manager, your role in facilitating cross-care and up-care practices is essential. Your team often serves as the first point of contact for patients and plays a key role in shaping their healthcare journey. Here's how you can empower your team to implement these practices effectively:

Do you need support introducing Cross-Care and Up-Care to your Scheduling team? Get in touch now to preview our 15 minute e-learning module -- part of a suite of skill-based e-learning design specifically for Healthcare Scheduling agents.

  1. Encourage Proactive Up-Care: Help your team see their role in up-care by using patient history and upcoming needs to make proactive recommendations. Whether it's scheduling a preventive screening, a routine check-up, or a vaccination, these actions can significantly impact a patient's long-term health. Encourage them to look for these opportunities during every patient interaction.


  2. Prioritize and Personalize Recommendations: Guide your team to make focused, personalized recommendations relevant to the patient's immediate needs. This avoids overwhelming patients with too many options at once. Encourage your team to prioritize the services that will have the most significant impact on each patient's health.


  3. Take the Time to Educate Patients About Their Care: Encourage your team to explain the importance of cross-care and up-care to patients. When patients understand how coordinated and preventive care benefit them, they're more likely to engage with and benefit from these practices.


  4. Emphasize Clear Communication: Effective cross-care and up-care rely on clear communication. Make sure your team understands how to explain treatment plans, referrals, and preventive services clearly to patients. This might involve explaining the importance of a certain referral or walking a patient through what to expect from a preventive service.


  5. Respect Patient Autonomy: Teach your team to respect patient decisions, even if they decline a recommendation. Your team's role is to provide information and support, not to pressure patients. If a patient declines an up-care recommendation, ensure your team understands how to acknowledge their decision, offer reassurance, and keep the door open for future discussions.


  6. Coordinate Care Across Specialties: Train your team to look beyond individual appointments and consider the broader context of the patient's healthcare needs. For example, if a patient with a chronic condition is seeing multiple specialists, ensure that the patient is fully aware of their complete care plan. This level of coordination prevents care overlaps and ensures the patient receives cohesive, effective treatment.


  7. Ensure Continuity of Care: Help your team understand the importance of maintaining continuity by coordinating follow-up appointments and referrals. This might involve reaching out to other departments to ensure that the patient's care transitions smoothly from one provider to another without unnecessary delays or gaps.


The Impact of Cross-Care and Up-Care on Patient Outcomes

The impact of effective cross-care and up-care is profound. Studies show that coordinated care across specialties leads to better health outcomes, reduced hospitalizations, and lower healthcare costs. Patients who receive proactive up-care are more likely to stay healthy and avoid complications from untreated or poorly managed conditions.

 

For healthcare providers, these practices contribute to more efficient, effective care delivery. Coordinated, proactive care reduces duplication of services, missed diagnoses, and resource strain, allowing providers to focus on high-quality care within a cohesive treatment plan.

 

For patients, the benefits are even more significant. They experience fewer barriers to care, more personalized attention, and greater confidence in their healthcare team. The result is a healthcare experience that not only meets their immediate needs but also supports their long-term health and well-being.

 

Conclusion

In summary, cross-care and up-care are essential components of modern healthcare, and call center managers play a critical role in ensuring their successful implementation. By coordinating care across specialties and proactively addressing potential health issues, you and your Scheduling team can help create a more seamless, effective, and patient-centered healthcare experience. As healthcare continues to evolve, the importance of these practices will only grow. By empowering your Scheduling team to embrace cross-care and up-care, you're helping provide comprehensive, proactive care that patients need and deserve.


 


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VoC Consulting, a specialist in patient-centered healthcare operations in collaboration with VereQuest, a leading provider of quality assurance solutions for contact centers, is proud to announce the launch of its groundbreaking program, Scheduling with Care. This innovative initiative is designed to transform the performance of healthcare scheduling agents by combining VoC’s deep knowledge of the healthcare industry and VereQuest’s expertise in quality assurance and e-learning.



Scheduling with Care sets a new benchmark for healthcare scheduling with a comprehensive suite of best practices and tailored e-learning modules that equip scheduling agents with the skills to handle the unique challenges of healthcare environments.


To arrange a no-obligation consultation about how our tools can help improve your patient's experience quickly and cost effectively, click here.



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